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Finance Officer

18hrs Per Week

Fixed Term for 12 months

£11,554.00 per annum (actual for 18 hours per week)

Closing date – 12pm, Thursday 19th May 2022



Conwy Mind have a great opportunity for a finance professional to join our team.

We are looking for someone with experience of operating within a charity to support the daily finance operations, budget management and salary processing. This role will also include invoice processing and bank reconciliation. See below for full job description and person specification.


To apply, please send a CV and Covering Letter to:


Job Description and person specification:

Conwy Mind Finance Officer – April 2022

Job Title: Finance Officer


Accountable to: Chief Executive Officer (CEO)


Based at: Unit 5325, 1st Floor, North Wales Business Park


Hours of Work: 18 hours


Salary: £11,554.00


Fixed Term: 12 Months


Main Aims


To support the organisation by managing the smooth running and recording of our financial obligations as a registered Charity and Company limited by guarantee.


Principle Duties


Finance & Administration


  1. To be responsible for accurate data input and analysis using accounting software and other commercial systems


  1. To monitor departmental budgets and compile monthly reports ensuring that all budgets are analysed and monitored with all material variances reported accordingly to the board. Any “serious” variances in performance should be investigated and reported to the CEO, along with an appropriate action plan.


  1. To monitor all aspects of income and expenditure both from contracts and supported housing (rents, service charges, utilities & client contributions) running regular reports and escalating any concerns as appropriate to the appropriate managers and CEO.


  1. To assist the relevant department by working with them in the preparation of forecasting ‘new’ services for external bids, ensuring that there is proper oversight in relation to full management / organisational costs recovery.


  1. Processing transactions including purchase ledger, sales ledger, nominal ledger, payroll journals, general journals, bank posting, reconciling accounts and resolving any related issues.


  1. Monitor and process expenses and co-ordinate the management debit cards.


  1. Leading in the preparation of the annual accounts. Including but not limited to the calculation of the accruals and prepayments, entering this onto our accounting package and reversing of any prior year adjustments. Ensure that all information is provided for the auditors and accountants as required.


  1. Overseeing the cash management and banking within the organisation.


  1. Have full oversight of payroll processing and pensions and when required assist in resolving related issues and the issuing of associated notices and documents


  1. Take a leading role in processing and monitoring grants, donations, gift aid claims, and support non-financial managers with associated processes and documentation


  1. Take responsibility along with the Section Heads in the drafting, setting, and monitoring of budgets including the analysis of costs incurred and forecasted and present these to the CEO & Board. Provide appropriate assistance to non-financial managers in interpreting, preparing and monitoring the related information.


  1. Support and train Budget Holders and other staff in using financial information, systems and tools, and work with managers to resolve more complex issues and develop appropriate financial systems.


  1. Ensure that all filing of reports and notices with the Charity Commission are fully submitted on time and have oversight that Accountants submit the relevant reports & notices to Companies House


  1. To be the key link with all funders and our accountants to address and assist with any queries, invoicing or other information required




  1. Attend training relevant to the role and that the organisation.


  1. Attend meetings and liaise with colleagues as required and contribute to the agenda for meetings.


  1. Comply with all relevant Health & Safety Guidelines and law.


  1. To be familiar with and adhere to all company policies and procedures. Contribute to the review, maintenance, and development of financial policies for the organisation. Ensure that they are fit for purpose are up to date with government legislation and have full responsibility for ensuring that all staff strictly comply with all financial processes, taking forward any issues with the appropriate Section Heads.


  1. To adhere to confidential as governed by our Policies & Procedures.


  1. Work with colleagues to actively promote the work of the charity and participate in fundraising


  1. Ensure compliance with internal quality assurance standards


  1. Put customers needs at the heart of all services and activities


  1. Uphold and promote the Mission and Values of the Charity



Key contacts and relationships


  1. Internally the post holder will work closely with CEO, Board Members and Budget Holders
  2. Externally the post holder may have to manage relationships with a range of financial stakeholders including suppliers, customers, grant awarding bodies, grant recipients, donors and statutory agencies.


Equal opportunities


Conwy Mind are committed to anti-discriminatory policies and practices, and it is essential that the post holder is willing to make a positive contribution to their promotion and implementation.


Scope of job description


This job description reflects the immediate requirements and responsibilities of the post. It is not an exhaustive list of the duties but gives a general indication of work undertaken which may vary in detail in the light of changing demands and priorities. Substantial changes will be carried out in consultation with the post holder.



“Conwy Mind is a workplace that lives its values. I feel open talking about my mental health and sharing when I’m struggling.

– HM

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